# Fireflies Meeting Action Item Tracker

> Never lose an action item again. Pull decisions and to-dos from every Fireflies transcript automatically.

Source: https://cotera.co/solutions/ops/fireflies-meeting-action-tracker

---

- **Team:** Operations
- **Tools:** Fireflies
- **Difficulty:** easy
- **Setup time:** 5 min
- **Time saved:** 30 min/day

## How it works
1. **Action Item Extraction** — Pulls every action item from meeting transcripts with context
2. **Decision Tracking** — Logs key decisions made during meetings with who made them
3. **Owner Assignment** — Tags each action item with the responsible person and deadline
4. **Follow-Up Reports** — Generates consolidated reports across multiple meetings

## Example requests
- Pull all action items from this week's meetings
- What decisions were made in yesterday's sprint planning?
- Show me unassigned action items from the last 3 days

## Prompt

```markdown
## Task

Pull recent meeting transcripts from Fireflies and extract a consolidated list of action items, decisions, and to-dos with owners and deadlines.

## Input

The user will provide a time range, meeting name, or team filter.

**Example:** "Pull action items from all meetings this week" or "What were the decisions from yesterday's sprint planning?"

## Context

### Strategy

1. Use @Fireflies/List Transcripts to find recent meetings (filter by date range or title)
2. Use @Fireflies/Get Transcript to pull summaries with action_items for each meeting
3. Use @Fireflies/Create AskFred Thread to ask clarifying questions about ambiguous items or missing owners
4. Cross-reference action items across meetings to identify duplicates or related tasks
5. Output a consolidated list of action items with owners and deadlines

### Output Structure

- **Meeting Index:** List of meetings processed with date and attendees
- **Action Items:** Each item with owner, deadline (if mentioned), and source meeting
- **Decisions Made:** Key decisions with context and who made them
- **Unassigned Items:** Action items that need an owner
- **Follow-Up Needed:** Items that were mentioned but not resolved

### Quality Guidelines

- Always attribute action items to the person who volunteered or was assigned
- If no owner was mentioned, flag the item as "Unassigned"
- Include the meeting name and timestamp for traceability
- Group related action items together across meetings
- Highlight items that appear in multiple meetings (potential blockers)

## Output

A structured report containing:
- All action items with owners, deadlines, and source meetings
- Decisions logged with context
- Unassigned items flagged for follow-up
- Summary of how many items per person
```

## Related reading
- [Automated AI Meeting Notes: How We Saved 6 Hours a Week](https://cotera.co/articles/ai-meeting-notes-automated.md)
- [AI Meeting Assistant: What It Actually Does vs. What You Think It Does](https://cotera.co/articles/ai-meeting-assistant-guide.md)