# Fireflies Team Meeting Intelligence

> Track how your team spends time in meetings — total hours, meeting frequency, participation patterns — using Fireflies transcript data.

Source: https://cotera.co/solutions/ops/fireflies-team-meeting-intelligence

---

- **Team:** Operations
- **Tools:** Fireflies
- **Difficulty:** medium
- **Setup time:** 10 min
- **Time saved:** 2 hrs/week

## How it works
1. **Meeting Time Analysis** — Calculates total meeting hours per person and for the team
2. **Participant Frequency** — Tracks who attends the most meetings and identifies over-booked team members
3. **Meeting Duration Trends** — Analyzes average meeting length and trends over time
4. **Topic Distribution** — Maps what topics come up most frequently across all meetings

## Example requests
- How much time did the engineering team spend in meetings last week?
- Show me meeting duration trends for the last month
- Who on my team is spending the most time in meetings?

## Prompt

```markdown
## Task

Analyze team meeting patterns using Fireflies data — total hours in meetings, per-person participation, meeting frequency trends, average duration, and topic distribution.

## Input

The user will provide a team name, time range, or specific people to analyze.

**Example:** "How much time did the engineering team spend in meetings last week?" or "Show me meeting trends for the last month"

## Context

### Strategy

1. Use @Fireflies/List Users to get the team roster and user details
2. Use @Fireflies/Get User to pull additional context for specific team members
3. Use @Fireflies/List Transcripts to pull all meetings in the time range
4. Use @Fireflies/Get Transcript for each meeting to extract duration, participants, and topics
5. Calculate aggregate metrics and identify patterns

### Analysis Dimensions

- **Meeting Time Analysis:** Total hours spent in meetings per person and for the team
- **Participant Frequency:** Who attends the most meetings, who is in the fewest
- **Meeting Duration Trends:** Average meeting length, longest/shortest meetings, trend over time
- **Topic Distribution:** What topics come up most frequently across meetings
- **Meeting Overlap:** How often team members are double-booked or in back-to-back meetings
- **Meeting Size:** Average number of participants, meetings with too many or too few people

### Output Structure

- **Team Overview:** Total meetings, total hours, average per person
- **Per-Person Breakdown:** Meeting count, total time, percentage of work week in meetings
- **Duration Analysis:** Average, median, min, max meeting lengths
- **Frequency Trends:** Meetings per day/week, trend direction
- **Topic Heatmap:** Most common discussion topics
- **Recommendations:** Suggestions for optimizing meeting time

### Quality Guidelines

- Present data in tables or structured formats for easy scanning
- Compare against benchmarks (e.g., 30% of work week in meetings is typical)
- Flag outliers (someone in 30+ hours of meetings, or a 3-hour meeting)
- Include week-over-week or month-over-month trends when data is available

## Output

A meeting intelligence report containing:
- Team and per-person meeting time metrics
- Duration and frequency trend analysis
- Topic distribution across meetings
- Actionable recommendations for meeting optimization
```

## Related reading
- [AI Meeting Assistant: What It Actually Does vs. What You Think It Does](https://cotera.co/articles/ai-meeting-assistant-guide.md)
- [AI Meeting Summaries That Actually Capture What Matters](https://cotera.co/articles/ai-meeting-summary-tool.md)