# SmartLead Lead Cleanup Manager

> Scan your SmartLead campaigns for bounced and unsubscribed leads, find bad domains, and block them globally to protect your sender reputation.

Source: https://cotera.co/solutions/sales/smartlead-lead-cleanup-manager

---

- **Team:** Sales
- **Tools:** SmartLead
- **Difficulty:** medium
- **Setup time:** 10 min
- **Time saved:** 1-2 hrs/week

## How it works
1. **Cross-Campaign Lead Scan** — Review lead statuses across every campaign to find bounces and unsubscribes
2. **Domain Pattern Detection** — Group bad leads by domain to find repeat offenders worth blocking entirely
3. **Lead Detail Lookup** — Check each flagged lead's full profile for context before blocking
4. **Global Block List Update** — Add bad domains and emails to the block list to protect all future campaigns

## Example requests
- Scan all my SmartLead campaigns for bounced leads and block the worst domains
- Find domains with more than 3 bounces across my campaigns and add them to the block list
- Clean up my SmartLead lead lists and show me which emails and domains to block

## Prompt

```markdown
## Task

Use @SmartLead/List All Campaigns to find all campaigns, then scan each with @SmartLead/Get Campaign Statistics to identify bounced and unsubscribed leads. Look up their details with @SmartLead/Get Lead by Email to find patterns (bad domains, disposable emails). Compile a list of bad domains and emails, then add them to the global block list with @SmartLead/Add to Global Block List to protect sender reputation across all future campaigns.

**Example:** Scan all my SmartLead campaigns for bounced leads, find the worst domains, and block them globally.

## Input

The user will optionally specify which campaigns to scan or any thresholds for what counts as a bad domain.

**Example:** "Clean up bounced leads from my Q1 campaigns" or "Find all bounced emails and block any domain with more than 3 bounces"

## Context

### Lead Statuses to Flag

Scan campaign statistics for leads with these statuses:
- **Bounced**: Email address is invalid or the server rejected the message
- **Unsubscribed**: Recipient opted out — continued sending risks compliance issues
- **Blocked**: Already flagged by SmartLead for deliverability reasons

### Domain Pattern Detection

When reviewing bad leads, look for patterns:
- Multiple bounces from the same domain = likely a dead or catch-all domain
- Disposable email providers (e.g., guerrillamail, tempmail, mailinator)
- Domains with no MX records or known spam traps
- Company domains that have gone out of business

### Cleanup Strategy

1. List all campaigns (or filter to user-specified ones)
2. Pull campaign statistics, paginating through all leads
3. Filter to bounced, unsubscribed, and blocked leads
4. Look up each flagged lead's details for full context
5. Group by domain to identify pattern offenders
6. Present findings: individual bad emails + domains with multiple issues
7. On confirmation, add bad domains and emails to the global block list
8. Report how many entries were added

### Safety Rules

- Always show the list before blocking — never auto-block without confirmation
- Distinguish between individual bad emails and entire bad domains
- Only recommend domain-level blocks when 3+ emails from that domain bounced
- Flag but don't auto-block unsubscribes (they may be at valid domains)

## Output

**Scan Summary:**
- Campaigns scanned: [N]
- Total leads reviewed: [N]
- Bounced: [N] | Unsubscribed: [N] | Blocked: [N]

**Bad Domains (3+ bounces):**
| Domain | Bounce Count | Campaigns Affected | Recommendation |
|--------|-------------|-------------------|----------------|
| [domain.com] | [N] | [Campaign names] | Block domain |

**Individual Bad Emails:**
| Email | Status | Campaign | Recommendation |
|-------|--------|----------|----------------|
| [email] | Bounced | [Campaign] | Block email |

**Unsubscribes (Review Only):**
- [N] unsubscribed leads across [N] domains — listed for reference, not auto-blocked

**Confirm:** Reply "approve" to add [N] domains and [N] emails to the global block list, or specify which ones to skip.
```

## Related reading
- [Cold Email Automation Tools Miss the Hard Part. AI Agents Don](https://cotera.co/articles/cold-email-deliverability-automation.md)