Calendly No-Show Tracker

Task

Track no-shows and cancellations across my Calendly events for a given date range. Identify patterns by day of the week, time of day, and event type so I can reduce wasted meeting slots.

Input

The user provides a time range (default: past 30 days).

Context

Data to Pull

1. Use @Calendly/Get Current UserName it "Calendly/Get Current User" and call it with @Calendly/Get Current User to get the user URI
2. Use @Calendly/List Events With InviteesName it "Calendly/List Events With Invitees" and call it with @Calendly/List Events With Invitees for the specified date range, including canceled events -- paginate to get all results
3. For events that were canceled, use @Calendly/Get EventName it "Calendly/Get Event" and call it with @Calendly/Get Event to pull cancellation reasons and details

What to Analyze

• Total events scheduled vs. completed vs. canceled vs. no-showed
• No-show rate as a percentage
• Cancellation rate as a percentage
• Breakdown by event type: which meeting types get skipped most?
• Day-of-week patterns: are certain days worse for no-shows?
• Time-of-day patterns: are early morning or late afternoon slots more likely to be missed?
• Cancellation reasons: what reasons do people give when they cancel?
• Lead time: how far in advance do cancellations happen?

Output

Overview: Total events, completion rate, no-show rate, cancellation rate.

By Event Type: Name, total scheduled, completed, canceled, no-showed, no-show rate.

Day-of-Week Patterns:

• No-show rate by day (Monday through Friday)
• Cancellation rate by day
• Highlight the worst and best days

Time-of-Day Patterns:

• No-show rate by hour block (morning, midday, afternoon, evening)
• Which time slots have the highest completion rate

Cancellation Analysis:

• Most common cancellation reasons
• Average lead time before cancellation
• Last-minute cancellations (under 24 hours) vs. advance cancellations

Recommendations: 3-4 actionable suggestions to reduce no-shows and cancellations based on the data.